Connecting your recruitment website to an ATS

OK, so the first question I often get asked is, “Can you connect with my ATS/recruitment software vendor?”

 

The answer is yes – pretty much all recruitment website vendors can connect the system with pretty much all ATS/recruitment software vendors if the vendor is motivated to do so.

 

I make this point because in almost all cases it will simply be down to the motivation of the ATS/recruitment software vendor, not the capability of the recruitment website software provider, if this connection is to be made.

 

 

So what are the ways to connect?

 

 

XML Data Exchange

 

XML is an agreed format for sending data between software. So XML can be used for sending job data from your ATS to your website, for example.

 

Pros – XML has been an agreed standard for 60-plus years in the computer industry, is best for SEO, best for Google for Jobs, and best for users, and the pages on the website can set the format for what data a user wants to see.

 

Cons – Not all ATS vendors are motivated to set up and send data by XML.

 

iFrame

 

This is where the pages of your website have pages offered by your ATS vendor embedded into their design.

 

Pros – Simple low-cost setup.

 

Cons – Can be bad for user experience subject to the workflow the ATS offers on these iFrames and bad for SEO for job content as iFrames are difficult to optimise. There are also questions also over Google for Jobs compatibility

 

Page redirects to ATS provided pages

 

This is where a user clicks a page on your site map but is redirected to a system page, normally branded to your account, on a separate site put up for your by your ATS vendor.

 

Pros – Simple low-cost setup.

 

Cons – Can be bad for user experience, subject to the workflow the ATS offers on these iFrames, and bad for SEO for job content as iFrames are difficult to optimise. There are also questions also over Google for Jobs compatibility.

 

API

 

This is where your AT vendor has developed a specific interface/communications tool for other vendors to call and push information to their service.

 

Pros – Simple low-cost setup, with advantages to get data put where it is best needed, found and used by your staff.

 

Cons – Not all vendors have made APIs, and some charge higher fees to access the API version of their software.

 

What will the data flow look like?

 

 

XML

 

Data out: Job data is pushed to the recruitment website by the ATS.

 

Data in: Application data is pushed via XML or email to the client/ATS.

 

 

iFrame

 

Data out: No data comes out of the ATS to the website.

 

Data in: Data is gathered directly by the ATS page in the iframe area.

 

 

Page redirects to ATS provided pages

 

Data out: No data comes out of the ATS to the website.

 

Data in: Data is gathered directly by the ATS page in the iframe area.

 

 

API

 

Data out: The recruitment website makes a call to the API for job data to place on the website’s job pages.

 

Data in: Data from the recruitment site’s forms is passed to the API and pushed to the ATS.

 

 

 

Conclusion

 

So, after all, is said and done, is the connection worthwhile? So the main upside of the connection is that time is saved and data is delivered where it can be used quickly and easily.

 

The downside of the connection, however, is that anyone and everyone then has the ability to send you data without you screening that data. So the 100 CVs you get, whether or not you can help the people find work, will end up in your ATS. Some ATS vendors will then shortlist those to the jobs they applied for. This can lead to data quality issues, as you can imagine. Some vendors have more advanced filtering and holding pools for data for screening.

 

So my final advice: do make the connection to your website, but with vendors, via their API if they have one, but not if you have to pay a premium for that API, and only if you have some screening ability before data just gets dumped where you may not want it.

 

 

Please note I am Dyslexic, and in my form, I am blind to grammar, and sometimes I get my fors and fours, etc. backwards.  I am not stupid – in fact, my IQ and EQ are both quite high.  Please keep that in mind when you read my posts.  Thanks.

 

My recruitment dinosaur